EditPurpose
To define company payment term codes. Example: Net 30, Net 90, Due on receipt, C.O.D., etc.
EditLocations Used
Administration
EditOverview
Term codes are used to specify payment terms for a customer that your company does business with. As administrator, you can define the term codes that will be used by LegalSuite.
EditView Term Codes
To view a list of term codes currently defined in LegalSuite, make the menu selection
Administration⇒System Codes⇒Term Codes from the navigation bar.
 Term Codes |
To view information regarding a specific term code, click on a code on the list. The Term Code Details page will appear with details regarding that code. Refer to the section on
"Add a Term Code" for an explanation of each field displayed on that page.
EditAdd A Term Code
To add a new term code, click on the ADD NEW ENTRY button on the Term Codes page.
 Term Codes |
All fields marked with an asterisk "*" are required.
1. Term Name* - Enter in a name as the term code. Example: Net 30.
Type in the description for this term - Example: 2% Discount Net 30
2. Cash Discount - Enter a discount rate that will be applied to the customer's bill if they pay in cash.
3. Grace Days – Enter the number of days the customer has to pay their bill.
4. Discount Days – Enter the number of days after the customer has been billed that the discount will be available.
5. Due Days – Enter the number of days the customer has to pay the bill before it is considered overdue.
6. Payment Type – Select the method of payment that the customer can use under this term code.
7. Description – Enter a description of the term code.
8. Click on the SAVE button to create the new term code. Click on the CANCEL button to discard your changes.
EditEdit an Existing Term Code
1. Select a term code to edit.
There are two ways in which you can select a term code:
- From the Term Codes page - if you are viewing the list of term codes, click on the "Edit" link for that term code.
- From the Term Code Details page - if you are viewing the details for a term code, click on the EDIT DETAILS button on that page.
The Term Code Details page will appear.
2. Make changes as necessary. Refer to the section "Add a Term Code" for an explanation of each of the input fields.
3. Click on the UPDATE button to save your changes. Click on the CANCEL button to discard your changes.
 Button Selections during EDIT or DELETE |
EditDelete an Existing Tax Code
1. Select a term code to delete. Refer to the section "Edit a Term Code" on how to select a code.
2. The Term Code Details page will appear. Scroll to the bottom of the page.
3. Click on the DELETE button to remove the term code from the LegalSuite database.
4. You will be asked to confirm that you wish to delete the code. Click on "OK".
5. The code will be deleted from the LegalSuite database. It will no longer be seen on the Term Codes page.